Plan and run a branded virtual event
Run virtual conferences from one workspace: branded landing pages, agenda, registration, sponsors and live sessions.
Start with a team and workflow you can name.
Associations and member communities
Membership organizations running education and networking
View solutionWhat InstaMeet does.
Branded landing pages
Customisable event pages with public URL, agenda, speaker bios, theme and an optional skippable welcome video.
Registration & attendees
Public registration, attendee types and confirmation emails. Dedicated on-the-day attendee check-in is future scope.
Sponsors & tiers
Sponsor tiers, logos and dedicated placements across the event surface. Virtual booths are future scope and not currently offered.
Networking lounge
Attendee lounge with table video, names and logos — supported today.
Sessions & recordings
Supported live sessions can have meeting-level recordings, speaker-labelled transcripts and generated summaries for human review.
Attendee connections
Send configured registration fields to HubSpot, Salesforce or Marketo, import attendees from Eventbrite, and add supported measurement tags to event pages.
From event brief to owned follow-up
- 01
Agree the event brief and staff roles
The event lead owns the brief and operating roles.
Define the audience, programme, session owners, moderators and follow-up owner before configuring the event.
- 02
Build the programme and registration
Marketing owns approved copy; event operations owns registration fields.
Create the branded event page, agenda, speakers, registration fields and confirmation path.
- 03
Rehearse the joining path
The producer owns the rehearsal and fallback plan.
Staff test registration, confirmation, session access, connectivity and role hand-offs.
- 04
Run sessions and networking tables
Named hosts and moderators own each live space.
Hosts deliver supported live sessions while attendees can use the networking lounge tables.
- 05
Review each session and complete follow-up
The event lead assigns and checks follow-up ownership.
A named owner reviews any per-session recording and the approved attendee fields before follow-up.
What to prepare
- Event lead, producer, hosts, moderators and a named follow-up owner.
- Approved registration fields, attendee types, confirmation copy and privacy decisions.
- Session plan, speaker materials, networking layout and a connectivity rehearsal.
- Connector field mapping, permissions and a manual-sync plan where automation is incomplete.
Plan around the current limits
- Sponsor placements are supported; virtual booths are future scope.
- Session polls, dedicated attendee check-in, paid tickets and advanced event analytics are future scope.
- HubSpot, Salesforce and Marketo connections are limited to configured attendee or registration data. Universal engagement or CRM write-back is not promised.
- Eventbrite supports attendee import; it is not presented as two-way synchronization.
Questions about InstaMeet
What can an event page include?
A configured event can include a branded public page, programme, speaker information, registration, confirmation and supported live sessions.
Are networking tables available?
Yes. The networking lounge can provide hosted video tables with names and logos. The event team remains responsible for moderation and staffing.
Are polls and attendee check-in included today?
No. Session polling and dedicated attendee check-in are future scope, as are paid tickets and advanced event analytics.
What does the Eventbrite connection do?
It supports importing an attendee list. It should not be treated as two-way Eventbrite synchronization.
Can registrations go to our marketing system?
Configured attendee or registration fields can be sent through the supported HubSpot, Salesforce or Marketo connection. Confirm field mapping and permissions for the selected workflow.
Go deeper before the walkthrough.
Pairs naturally with the rest of the platform.
Rehearse the event path your team intends to run.
Bring a draft agenda, registration fields, staff roles and connector needs. We’ll review supported event steps and keep future scope separate.